View Our Website View All Jobs

Office Services Manager

Office Services Managers (OSMs) will manage of a team of support staff and will help to make sure that our offices are complying with Visas, e-verify, I9 and other compliance related issues. They will also assist in hiring and training new support staff, create and implement effective and efficient processes and procedures for supporting the field, develop and motivate the support team.




  • Supervise all regional administrative support staff. This will include hiring, coaching, holding team and/or one-on-one meetings as needed, performance appraisals, etc.
  • Timecard approver for hourly employees.
  • Serve as the liaison between the producers and support staff.
  • Serve as the liaison between back office and support staff.

HR Administrative Support

  • Supervise (and enter when needed) candidate background checks, I9s, and eVerify information.
  • Ensure I9, eVerify, Visa acceptance and background check processes are completed accurately and on a timely basis by all PMs and receptionists. Learn enough to be able to troubleshoot and be the ‘go-to’ authority in these areas with support from the responsible corporate team members.
  • Periodically audit candidate paperwork, I9s, eVerify processes/cases and Visa acceptance to ensure compliance.

General Administrative Support

  • Manage Staples account – inventory and order necessary office supplies.
  • Handle ordering and service (where applicable) for all office supplies, groceries and other.
  • Complete monthly credit card reconciliation for corporate card used by the Region.
  • Oversee and work with administrative support team to ensure general housekeeping for all common office areas is maintained.
  • Handle office FedEx and other shipping accounts including shipping and ordering supplies.
  • Make sure marketing materials are available at all times.
  • Send weekly starts to corporate.
  • Supervise/Handle incoming/outgoing mail, UPS, FedEx.
  • Be the backup front office coordinator when needed.
  • Submit IT tickets for visitors or other issues as needed.


  • Act as building liaison for issues regarding maintenance, repairs, security, special projects in all the regional offices. Communicate building maintenance issues to facilities team.
  • Interface with Facilities department regarding internal maintenance issues such as appliance repair/replacement, painting, etc.
  • Assist facilities department and in planning, organizing, and facilitating any office moves or openings.

Events & Travel

  • Facilitate all in-office events such as catered breakfast, lunch, special occasions for home office.
  • Act as point of contact for all in-office meetings/events such as portfolio review, client meetings, vendor (Monster, CareerBuilder etc.) meetings and demonstrations for home office.
  • Make all necessary Creative Circle travel arrangements for Regional VP/Director and others visiting the home office (e.g. car pick up).
  • Manage RSVPs and event registration for Region
  • Continue working with MKTG department on speaking panel and other publicity opportunities for region.


Creative Circle is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Creative Circle will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you need a reasonable accommodation in the application process, please contact your Recruiter (the person you'll be interviewing with) or a member of our Human Resources team to make arrangements.

Read More

Apply for this position

Apply with Indeed
Attach resume as .pdf, .doc, or .docx (limit 2MB) or Paste resume

Paste your resume here or Attach resume file

To comply with government Equal Employment Opportunity / Affirmative Action reporting regulations, we are requesting (but NOT requiring) that you enter this personal data. This information will not be used in connection with any employment decisions, and will be used solely as permitted by state and federal law. Your voluntary cooperation would be appreciated. Learn more.

Invitation for Job Applicants to Self-Identify as a U.S. Veteran
  • A “disabled veteran” is one of the following:
    • a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or
    • a person who was discharged or released from active duty because of a service-connected disability.
  • A “recently separated veteran” means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.
  • An “active duty wartime or campaign badge veteran” means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.
  • An “Armed forces service medal veteran” means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.
Veteran status

Voluntary Self-Identification of Disability
Voluntary Self-Identification of Disability Form CC-305
OMB Control Number 1250-0005
Expires 1/31/2020
Why are you being asked to complete this form?

Because we do business with the government, we must reach out to, hire, and provide equal opportunity to qualified people with disabilities.i To help us measure how well we are doing, we are asking you to tell us if you have a disability or if you ever had a disability. Completing this form is voluntary, but we hope that you will choose to fill it out. If you are applying for a job, any answer you give will be kept private and will not be used against you in any way.

If you already work for us, your answer will not be used against you in any way. Because a person may become disabled at any time, we are required to ask all of our employees to update their information every five years. You may voluntarily self-identify as having a disability on this form without fear of any punishment because you did not identify as having a disability earlier.

How do I know if I have a disability?

You are considered to have a disability if you have a physical or mental impairment or medical condition that substantially limits a major life activity, or if you have a history or record of such an impairment or medical condition.

Disabilities include, but are not limited to:

  • Blindness
  • Deafness
  • Cancer
  • Diabetes
  • Epilepsy
  • Autism
  • Cerebral palsy
  • Schizophrenia
  • Muscular dystrophy
  • Bipolar disorder
  • Major depression
  • Multiple sclerosis (MS)
  • Missing limbs or partially missing limbs
  • Post-traumatic stress disorder (PTSD)
  • Obsessive compulsive disorder
  • Impairments requiring the use of a wheelchair
  • Intellectual disability (previously called mental retardation)
Please check one of the boxes below:

You must enter your name and date
Your Name Today's Date
Reasonable Accommodation Notice

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

iSection 503 of the Rehabilitation Act of 1973, as amended. For more information about this form or the equal employment obligations of Federal contractors, visit the U.S. Department of Labor's Office of Federal Contract Compliance Programs (OFCCP) website at

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.